How to Manage an Institution like a Pro with Smart School System?

Education Smart School System  help institution owners and leadership teams in managing their institutions directly from the comfort of their homes especially in these challenging times like the COVID pandemic. This is possible through the remote management functionalities built by default into the architecture of Smart School System by providing 24/7 login access to all users from anywhere with an internet connection.

The presence of fully operational Smart School System in schools and colleges ensured that the academic operations, as well as the administrative operations of the institution like fee collections, were conducted perfectly even while the campus was kept closed. This achievement is the result of the digital transformation trends adopted by schools and colleges following the footsteps of other industries.

Remote Management of Institutions with Smart School System as E-Learning Solution

Remote management is a popular phrase in technology which means to control or operate a computer from a remote location using the internet. In this case, the day to day operations of the institution are managed remotely with the help of an Smart School System product. This is achieved through the privileged login access to management and teachers according to their assigned role in the daily operations of the institution. The distributed availability of the Smart School System from the cloud servers makes it possible for the institutions to operate without depending on the infrastructure available at the real campus location.

In earlier times, the Smart School System tools were implemented within the servers located at the campus of the institution. This carried its advantages but would have been a challenge in the case of the present scenarios like the COVID. On-campus implementation of Smart School System demands the presence of skilled technicians every day on the campus and is also dependent on many local factors for its smooth running like uninterrupted availability of internet and electricity.

With the availability of cloud-based Smart School System software tools for schools and colleges, these challenges are no more a real threat as the software can be accessed from anywhere anytime without worrying about the up time and load of these servers at the campus. Cloud technology has also helped in decreasing the cost of multiple folds when compared to traditional on-campus hosting methods.

Lets’ see how Smart School System can be used for remote management

Smart School System is built with all functionalities to enable smooth operation of educational institutions from distributed locations. It provides separate login access to principal, administrators, teachers, students, parents and management with different privileges. The privileges assigned to each user can be customized and fine tune and new user types with different privileged combinations can be custom created. Once the implementation is done, the different user types can be created and can start giving training to different users. Once the users are on boarded and achieve minimum proficiency in operating and accessing the information from the education Smart School System, then the institution is ready to be operated without depending on the infrastructure at the physical campus.

Another important functionality of Smart School System to help with remote management of the institution is the multi school functionality. Smart School System can manage not one but many institutions under the same group of institutions. The ability to manage a group of classes from a single platform makes Smart School System the most preferred educational Smart School System product in the market.

The multi school functionality provides a super admin dashboard where updates from all individual institutions can be viewed in a consolidated way. Each of the individual institutions is not a simple copy of others in the way the institutions are operated. Each institution can be configured according to its unique nature by enabling or disabling plugins, payment gateways, etc.

The feature-packed Modules of Smart School System to help you Manage the Institution from Home like a Pro 

We have already seen how the multi school functionality of Smart School System helps in managing the educational institutions from home by automating the various manual tasks involved in the direct management of the institutions.

Let us have a look at some of the key modules in Smart School System that is helping thousands of users across the globe right now in managing their institutions even while the campus is closed:

1. Online Admission

  • Starting from inquiries all steps in the process of admission are now possible to do online with the help of online inquiry and online admission module in Smart School System
  • The inquiry can happen via the contact us form on the website or phone call to admin in charge of admission or marketing.
  • The selected applicants can apply through the online applicant registration module which is also fully online for applicants to fill up the form and submit their application for the course they are interested in.
  • It is also possible to collect applicant registration fees completely as an online payment.
  • Once the applicants are shortlisted, the admission process also can be coordinate between different privileged users from the comfort of their homes.

2. Online Examination

  • The online examination module of education Smart School System provides a way to conduct secure and safe examinations for multiple students at the same time.
  • This module allows everyone involved in the examination to collaborate and participate in their own homes.
  • The questions will be created and uploaded days or hours before the examinations and the questions will be accessible to students only during the prescribed time slots.
  • The examination can be multiple choice or descriptive. The multiple-choice examinations can be configured to show results instantly.
  • There are many more features available in this module like editing, evaluation, publishing, etc.

3. Online Fees

  • Fee payments, collections, and management were the most challenging scenarios in running an educational institution some years ago.
  • With the availability of digital networks everywhere and educational Smart School System, parents are paying fees from their mobile phones while sitting in their home and the receipts are generated instantly.
  • All consolidations and reports are available to management and administration staff also instantly to help with their operational planning.
  • Any refunds or unsuccessful payments are escalated to the payment gateway automatically and the solution is achieved in a couple of days.
  • Fee collections are planned and parents are aware of the upcoming fee payment dates through their mobile phones in the form of alerts and notifications.
  • All these advancements made managing an institution from home easier than before.

4. Online Attendance

  • Even though it was always possible to take attendance directly from the mobile phone of the teachers conducting the class, now it is very easy to take and mark attendance as all students are participating in the class in the form of online classrooms.
  • The attendance module available in Smart School System allows daily or subject-wise attendance according to the type of institution.
  • In schools, it is usually daily attendance and in higher-ed it is usually subject wise attendance.
  • All attendance details are available in the form of reports to parents as well as senior management.
  • The alert on any absent student will be immediately sent to parents in the form of SMS or mobile app notifications.
  • The attendance reports required to be connected with grade books are also automatically fetched by the respective plugins.

5. Online Messaging

  • The internal messaging module available in Smart School System can be used for every communication between teachers and parents.
  • Students can also participate in the messaging group if proper privileges are provided.
  • The online messaging tool works as an instant communication medium between parents and teachers and avoids the requirement of parent-teachers meetings during these times.
  • The required parent’s teacher meetings can be conducted fully online as all reports regarding students’ progress is accessible directly by the parent, anytime anywhere even before contacting teachers.

6. Online Classrooms

  • Various video conferencing tools are integrated with Smart School System to conduct online classes using the familiar Smart School System interface as the starting point to connect and launch online classrooms.
  • Smart School System is now integrated to Google Meet, Zoom, etc. to conduct online classrooms.
  • As an E-Learning software Smart School System helps the online classrooms by recording the attendance and channelizing the communications about the upcoming classes

7. Online Grade books

  • Similar to fee payments, nowadays there is no need to visit the school campus to access the printed copy of the grade book of students.
  • The grade books are generated instantly and can be accessed from the student dashboard directly by the parent.
  • This can be accessed either from a laptop or from the mobile app.
  • Any comments, feedback, or questions to the teacher can be raised instantly from the ERP through the messaging module.

8. Mobile App

  • The Smart School System mobile can help thousands of parents to access the most important functionality of Smart School System directly from their mobile phone.
  • It includes various features like leave management, student attendance management, timetable viewing, instant alerts, announcements, fee payments, assignment management, notification and messaging, etc. helping the collaboration of all users even without the physical campus.

9. Online Timetable

  • The timetables in Smart School System  are generated in advance during the start of the academic year.
  • Any changes made to timetable due to the emergency scenarios are also instantly reflected in the accounts of all users including parents and students.
  • All different timetables like institutional timetable, teachers timetable, class-wise timetable are connected in a single background process to avoid errors and wastage of time.

10. Online Reports

  • The various reports available in Smart School System is a boon to the management and leadership of school and college to help in managerial decision-making process.
  • During the times of lock down, the management can access different reports like attendance reports, grade book reports, fee collection reports, inquiry reports, etc. to analyze the overall trends in the institution during the crisis times.

Conclusion

As you have seen, Smart School System contains all the required features to enable automation of school operations even without the physical infrastructure available at school or college campus. The Smart School System helps you manage the institution from home like a pro with minimum training. To know more and implement Smart School System on your campus, contact us today!

Send us mail