G Suite Pricing: How Much is it and What’s Included in Each Plan?
We’re all familiar with Google, but if you’re a business user, you’ve probably also come across Google G Suite at some stage.
What is G Suite, exactly?
G Suite is Google’s range of cloud-based office productivity tools. It initially only included Gmail, Docs, and Sheets, but in recent years, Google have also added tools like Google Drive and Hangouts (among many others).
Typically, G Suite was seen as the cheaper option for business productivity tools, especially in relation to its biggest rival, Microsoft Office 365 (read our detailed review of the Office 365 suite here).
This has made it popular with millions of small-to-medium businesses worldwide. Higher-level plans offering advanced archiving, security and administrative features have also made it an attractive choice for larger enterprises.
But a recent price rise (the first in G Suite’s history) has left many potential new customers wondering: is G Suite still an affordable option? What exactly do you get in return, and is the new pricing justified?
Find out as we take you through everything you need to know about the new G Suite pricing, to help you make a decision.
G Suite Pricing: How much does G Suite cost?
G Suite offers three main plans: Basic, which costs $6/user/month and comes with 30GB of Google Drive storage; Business, which costs $12/user/month and provides unlimited storage and extra security and admin controls; and Enterprise, with unlimited storage and advanced controls, which costs $25/user/month.
This represents an increase of $1/user/month from the original pricing for the Basic plan, and $2/user/month on the Business plan.
This might be manageable if you’re a smaller business with just a handful of users.
But it could sting a little if you’re a mid-large sized business, running your entire team’s email, storage and productivity tools out of G Suite.
Still, you might find it’s worth it, if what you’re getting for that price meets your business’s requirements. So let’s take a look at what tools and features you get access to on each G Suite plan.
What’s Included in Each G Suite Plan
Each plan will give you access to your own email account and all the G Suite productivity and collaboration tools. The main differences lie in storage allowance, security features, and the level of administrative control you have over the products.
|G SUITE BASIC||G SUITE BUSINESS||G SUITE ENTERPRISE|
|Professional email (using your own domain)||Yes||Yes||Yes|
|G Suite Products (Gmail, Drive, Docs, Sheets, Slides, Calendar, Hangouts, Forms, Sites)||Yes||Yes||Yes|
|Max. number of Hangouts participants||25||50||100|
|Ability to record and save Hangouts meetings||No||No||Yes|
|Live streaming on Hangouts||No||No||Yes|
|Cloud Search (advanced enterprise-wide search through Gmail, Drive, Docs etc)||No||Yes||Yes|
|Advanced enterprise controls (data loss prevention, security center, security key management etc)||No||No||Yes|
|Alerts for changes to Drive documents||No||Yes||Yes|
|Google Vault security (archiving for mail and chat messages, export features etc)||No||Yes||Yes|
|Ability to set rules for device management||No||No||Yes|
* Unlimited storage on the Business plan is available if you have 5 or more users; otherwise, you’ll get 1TB of storage per user
Which G Suite Plan Should You Choose?
G Suite Basic
This plan would be a good option if:
- You’re a freelancer, solopreneur or small business owner who manages a small team (i.e. less than 5 employees)
- You want an email address on your own domain
- You want to run your office tools out of Google (e.g. as opposed to Microsoft Office)
- You don’t work with large file formats and don’t need a huge amount of space to store files and emails
- You don’t need archiving for your emails and chat messages, or advanced admin and security controls
However, if you have a bigger team and/or don’t think the 30GB of personal storage will cut it, then it’s worth considering one of the higher plans.
G Suite Business
The $6/user/month price difference between G Suite Basic and Business means that the Business plan may not be a realistic option for some businesses. However, we’d recommend this plan if:
- You manage a medium-to-large sized team
- You want access to all the features of G Suite Basic, but also want email and message archiving (Google Vault)
- You don’t want to worry about running out of storage space for your files (provided you have 5+ users – otherwise, you’ll have the 1TB storage limit)
- Easily syncing and sharing files across teams/the company is important to you
- You plan to use Google Hangouts for video conferencing and would have less than 50 participants on any call
- You don’t need advanced admin and security controls (e.g. data loss prevention, security key management)
Of course, if you need even greater control and more advanced security features, then Enterprise would be the way to go.
G Suite Enterprise
Again, there’s a huge price jump between the Business and Enterprise plans – from $12/user/month to $25/user/month.
This is ideal for businesses and enterprises that need the features offered by G Suite Business, but also:
- Have larger teams, and therefore require greater admin and security controls over their G Suite apps
- Need advanced security features such as device management rules, security key management and data loss prevention
- Aside from having access to email archiving via Google Vault, need to be able to integrate with third-party archiving tools like Barracuda or Mailstore
- Plan to use Google Hangouts for video conferencing or live streaming, and would have up to 100 participants on any call
The good thing is that you can purchase different plans for different users within your business. For example, if you only want Enterprise for some of your users, you don’t have to commit your entire team to it. This could help you reduce your monthly cost significantly.
There are also special plans available for schools (G Suite for Education and G Suite Enterprise for Education), and nonprofits (G Suite for Nonprofits, which is free of charge).
Plans can be billed monthly or annually. Discounts may also apply to annual plans, but generally only if you sign up through a Google representative (for example, on the Business plan, discounts aren’t available if you sign up online).
G Suite Pricing: Final thoughts
After taking this all in, you might be wondering, is G Suite worth it?
Well, there are a few things to consider here. Firstly, even with the new pricing, G Suite Basic and Business are still more affordable than comparable plans for Microsoft Office 365.
Plus, you’re looking at a fairly complete suite of office productivity applications and email, plus some generous storage allowances (especially on G Suite Business).
As you’ve seen, there are a range of plans catering to different budgets and requirements, meaning that you have a good chance of finding one that’s right for you.
Sure, we wouldn’t recommend it if you were only looking for an email hosting solution for your business (there are other providers that are much cheaper, e.g. Namecheap).
But in our view, you get a decent amount for what you’re paying – enough to be able to comfortably run many of your business’s key functions through G Suite. And if your budget allows (and you have 5 or more users), it’s definitely worth upgrading to G Suite Business in order to get unlimited storage so you don’t have to worry about running out at some point.